Alliance 2015 is a strategic network of eight European non-governmental organisations engaged in humanitarian and development activities in Pakistan and numerous countries around the world. The Alliance 2015 members are ACTED/France, Cesvi/Italy, Concern Worldwide/Ireland, Hivos/The Netherlands, IBIS/Denmark, People in Need/the Czech Republic and Welthungerhilfe/Germany. Alliance2015 aims to fight poverty more effectively by cooperating on various levels, working together in developing countries. In Pakistan, the Consortium has implemented 6 projects in the last 4 years, focusing on shelter, food security, wash and other humanitarian needs.

Under the supervision of the “DCD-Operations”, this role demands leadership, diplomatic and programmatic management skills. The Program Coordinator-Consortium is a leader, a facilitator and a program manager. The style of leadership is critical to the success of this role as the coordinator must harness the programme strengths and experiences across the all agencies.

Chain of Command

Under the authority of:

· DCD-Operations

Working Relations Internal Relations:

· With all ACTED departments.

External Relations:

· All agencies of Alliance2015

· Local Authorities;

· Local / International NGOs / UN Agencies active in the area.

Functions

The coordinator will be responsible for managing all aspects of the ECHO project, including achieving the objectives of the project while providing overall technical management to achieve the results defined in the grant agreement, in particular:

· Providing overall leadership to the Consortium Management Unit (CMU) and ensure effective functioning of the unit to deliver the ECHO project in line with stated objectives, results and deliverables;

· Convening and assisting the Consortium Steering Committee (CSC) consisting of Country Directors of consortium members to facilitate decision making on key issues;

· Creating consortium Technical Working Groups (TWG) consisting of one technical focal point from each consortium members and consortium members focal points to harmonise various processes related to programme implementation, financial management and operations issue;

· Ensuring compliance of the ECHO project with the donor rules and guidelines.

TASKS AND RESPONSIBILITIES:

Inception phase planning

· Participate to the recruitment of staff for the CMU

· Organise planning workshop with staff to discuss proposal, logframe and expected deliverables

· Lead the process for development of monthly and quarterly work plans for the programme

· Establish TWG and work with programme staff of each consortium member to standardise the technical and operational strategies and approaches between agencies during the inception phase period

· Work with the ACTED M&E manager and other members’ M&E staff to support the establishment of various M&E systems relevant to the project

· Plan for the project data gathering & output tracking systems (electronic and manual) making sure that these systems are synchronised between consortium members and locations

· Work with the consortium members to share the programme details with various line ministries and concerned provincial administrations in Pakistan

· Work with consortium members to prepare various procurement and operation plans for materials to be procured in bulk (if applicable)

Project Management and Planning:

• Ensure preparation of project workplans for all consortium agencies and collate these into overall work plans;
• Convene, facilitate, and document regular meetings between Alliance2015 member agencies and other stakeholders to oversee and discuss project progress, identify and resolve project-related problems and propose corrective measures;
• Ensure that the program outputs are effectively coordinated amongst all the member agencies.
• Assist in capacity building of all member partners’ agencies through individual and multi-agency trainings and collaboration.
• Ensure the consortium achieves the objectives and deliverables defined in the grant agreement. Identify gaps, under-performance and work with member agencies for improvement and course correction

· Ensure the Consortium Members share knowledge and experiences on operational matters over the course of the program and learn by producing regular reports on the process of collaboration

Finance/ Grant Management/ Reporting

• Oversee periodic reporting formats to record progress toward achievement of planned targets;
• Work with Program, Project Development (PD) and Finance teams of each consortium member
• to track project expenditure against budgets and forecasts submitted to the donor.
• to coordinate and prepare agency wise budget forecasts;
• to monitor expenditure of partner budgets against planned activities and project progress
• to prepare financial reports for the donor
• to address budget problems in over or under spending, communicate them to all concerned and prepare budget amendments when necessary.
• Flag up any key issues and recommend revisions (if necessary) to planned project activities and budgets to the Steering Committee in consultation with the consortium members staff
• Organise periodic review meetings member agencies to track progress and make adjustments
• Build capacity of all partners so that they are able to produce uniform, high quality reports;
• Report progress to the Steering Committee, partners and other relevant parties as scheduled or required
• Produce and submit to ACTED Project Development team high quality donor reports, ensuring accuracy, completeness, quality and timely submission
• Ensure maintenance of project documentation at the agency and Consortium level.
• Prepare different communication materials for consortium members and other relevant stakeholders
• Develop best practice documentation and other communication materials arising from the experience of the project with the consortium members, local leaders and other stakeholders

Monitoring & Evaluation

· Monitor program activities through periodic field visits

• Work with all consortium member agencies and M&E team to ensure quantitative and qualitative monitoring systems are in place and are effective, relevant, and accurate

· Facilitate the implementation baseline, endline and other post implementation surveys

· Identify progress against targets and highlight deviations

· Facilitate the collaboration with the external research partner to ensure that the outcome and impact level results as well as key learning issues themes planned within the project are measured and learnt

· In agreement with the Steering Committee, organize periodic workshops within the consortium members, donors and other stakeholders to discuss and disseminate learning from the programme implementation

Representation & Communication

· Ensure the learning from the programme is communicated within the humanitarian community in Pakistan.

· Represent the project with the donor, different line ministries & provincial government authorities as well as other international organizations in Pakistan

· Facilitate visits to the project site by stakeholders including the donors;

· Ensure adequate coordination of various project activities with other organizations by ensuring close cooperation with them and regular interactions

· Liaise with identified project staff of the consortium members in smooth implementation of the project activities

· Identify key advocacy issues and develop comprehensive consortium advocacy implementation plan

Resource Mobilization:

• Identify strategic funding opportunities and lead the resource mobilisation process, working together with the SC, CMU and Technical Working Groups for raising long term resources.
• Support the program team to develop project proposals to expand the scope of work of Alliance2015 in Pakistan.