The Area Coordinator is responsible for the implementation of ACTEDs projects in a Province

Functions 1. Ensure ACTED Representation in the area of activity

- Representation vis--vis provincial authorities:

• Participate in official meetings to ensure maximum visibility vis--vis provincial authorities.

- Representation vis--vis Donors:

• Establish and update contact details of potential Donors active in the area of activity; Participate in Donor meetings at provincial level and communicate relevant information to the Country Director; Circulate the Annual Report.

- Representation amongst other international organisations:

• Participate in inter-NGO coordination meetings Ensure maximum visibility of the organization amongst the humanitarian community at provincial level; Lead the production of reports and ensure the timeliness and accuracy of information provided.
• More generally, the Area Coordinator is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTEDs mandate, ethics, values and stand-point with regard to other actors.

2. Contribute to the development of a global intervention strategy and to support its implementation at provincial level

- Analyse the context and develop strategic plans, in consultation with the Country Director:

• Gather and analyse information regarding opportunities and risk; Define an operational strategy for finances and HR.

- Implement the financial strategy:

• Oversee drafting of projects and budget development; Lead fund-raising and negotiations with Donors in the area of intervention;
• Lead the application and adherence to contract terms and requirements;
• Supervise overall financial commitments and financial risk.

- Implement the operational strategy:

• Supervise Project Managers in the area of intervention in project implementation; Ensure global coordination and complementarity amongst projects within the area of intervention; Assess activities and ensure efficient use of resources.
• Ensure completion and regular update of Project Management Framework
• Build and/or improve systems to supervise and manage the implementation, monitoring, learning and evaluation of program;

- Oversee reporting procedures:

• In coordination with the Project Development Manager develop a reporting schedule with regard to Donor deadlines; plan and supervise the development of narrative and financial reports;

FLAT Management: Closely supervise and monitor the work of finance, administration and logistics in the area; Set up and follow up of weekly FLAT meetings with Area FLAT team;

• Supervise FLAT system and procedures within the base and build a strong communication with Islamabad FLAT team for better implementation;
• Respect ACTED FLAT system and ensure that all FLAT documents are timely provided for Islamabad FLAT team and Coordination review.

3. Oversee Staff and Security

- Guide and direct the staff of the area of intervention:

• Organise and lead coordination meetings Prepare and follow work plans; Ensure a positive working environment and good team dynamics Adapt the organigramme and ToRs of personnel according to the area development; Undertake regular appraisals of directly supervised staff and pass appraisal forms to the Country HR and Administration Manager with recommendations (new position, changes to contract or salary etc.);

- Oversee staff security:

• In cooperation with the Area Security Officer, monitor the local security situation and inform both Country Security Officer and Country Director of developments through regular written reports; Update the security guidelines in the area of intervention; Ensure that security procedures are respected by the whole staff